Connecting Technology and Business.

The Sticky Format Painter!

This is something very familiar to all users of MS Office applications - Word, Excel and PowerPoint. We apply various formats to a selection in a file (Font, size, colour, bold, italics, underline, Style, alignment, various number formats and so on). Then, if one wants to apply a similar format to another selection, we make use of the "Format Painter" (the Paintbrush icon) feature. We select the originally formatted part, click on the Format Painter feature and then paint this format on the new selection (word, heading or paragraph in Word or cells in Excel). Immediately, the new selection assumes the desired format.

Here is something that is not very familiar to a majority of the users! If we want to apply the formatting to more than one place, then, should we repeat the same routine mentioned earlier again and again? No. We can do this with just a small trick. Instead of clicking the "Format Painter" once, double click on the paintbrush icon. then, you can apply this formatting any number of times to different places in the file. After we are done with this formatting, we need to press the Esc key to relieve the mouse pointer of the stickiness of the paintbrush icon. Certainly a Sticky feature indeed!

MailTips in Outlook 2010 - Pay attention to these!

People send embarrassing e-mails (or worse) to the wrong recipients. MailTips is designed to make sure your communications are right the first time and to avoid such embarrassing mistakes. Exchange 2010 with Outlook 2010 contain these very helpful tips

Out-of-office auto replies

If you know that the person you are about to send an e-mail to is out of the office, you probably won't send the e-mail to begin with. This will save you and the recipient both time and mailbox space.

Large Recipient List

When sending an e-mail to a large number of recipients, such as a distribution list, a MailTip will warn you of the amount of users you are about to send the e-mail to. This will probably make you think twice before sending an e-mail to 300 people asking if they know how to get to the closest GAP store!

BCC reply-to-all protection

MailTips will warn you when you are about to reply-to-all on a message that was BCCed to you. This can often prevent some rather embarrassing situations. After all, BCCed recipients are normally meant to stay invisible to the rest of the recipients. 

External recipients

It basically warns you if any of the recipients you are sending to are external or not.

Full mailbox

This MailTip lets you know whether the recipient's mailbox has enough capacity to receive your message. 

Oversized messages

A warning will be displayed if the message you are composing exceeds size limits set by your Administrator. 

Restricted recipient

MailTips will tell you straight away if you don't have permission to send to a particular mailbox or distribution list. 

Invalid recipient 

This MailTip informs you whether the mailbox to which you are about to send an e-mail still exists. In Exchange 2007 and earlier, if you send an e-mail to someone whose mailbox has been disabled or deleted, you'd get a non-delivery report. This MailTip helps prevent that, for example it is particularly useful when trying to send an e-mail to someone who left the company.
These mail tips are available to users even when they are using the OWA.