Quadra

Connecting Technology and Business.

See the address in your mail, don't jut read it!

Let us assume that you have received a mail and it contains an address. The Bing Maps app for Outlook is part of the new version of Office, so it’s already on your computer. When you open an email message that has a street address, the Bing Maps app automatically appears in a gray bar near the top of the message.

Note; If the Bing Maps app doesn’t automatically appear, your administrator might have disabled it or you might not be able to use apps for Outlook. To use them, you need Office 2013 and Exchange 2013, and your administrator needs to have enabled apps for Outlook.

To see the address on a map, click the arrow next to Bing Maps.

 

3 things you need to know in Outlook app for iOs and Android

Manage your Inbox effectively

The new Outlook app separates your mail into two tabs — Focused and Other. Important emails appear in your Focused inbox, while the rest remain easily accessible—but out of the way. If you move email in or out of your Focused inbox, Outlook learns this about you and gets even more tailored to your priorities. Outlook has a one-click unsubscribe to help you stop unwanted mail.

Outlook Inbox in iOS and Android.png 

The Focused Inbox works across all of your email accounts to help you focus on what matters.

With Outlook's customizable swipe gestures, rapid email triage is literally a one touch experience. You can swipe right or left to take actions like archive, delete, move, flag, mark as read/unread or schedule. Unlike other email apps, Outlook lets you personalize these swipe gestures to match your unique email habits. For email that you want to handle later, the 'Schedule Email' feature temporarily removes email from your inbox, to return at the time you choose.

Outlook Inbox in iOS and Android 2.png 

Schedule messages to temporarily leave your inbox and return at the time you choose.

Finding important emails is now lightning fast. Outlook's predictive search quickly finds the right emails, people and files as you type just a few letters. Outlook also lets you pivot on People, so you can see the people you email with most often and easily find all the emails, meetings and files shared with those people.

Outlook Inbox in iOS and Android 3.png 

People view shows people you email with most often and lets you conveniently drill down to see all related emails, meetings and shared files.

Best of all, these features work across your favorite email accounts, including Office 365, Exchange, Outlook.com, iCloud, Gmail and Yahoo! Mail.

Schedule a meeting quickly

In Outlook, your calendars are available right within the app, allowing direct interaction with your email, including features like viewing meeting details, invitees and their attendance status. The 'Quick RSVP' feature lets you respond to meetings (Accept / Tentative / Decline) right from your inbox, without even opening the mail.

The 'Send Availability' feature lets you find and share available meeting times in email with ease. Once you've settled on a time, you can even create a meeting invitation—all handled without leaving the app.

Outlook Calendar in iOS and Android 3.png 

With a few clicks, you can highlight available times on your calendar and insert a list into the body of your email.

Attach files easily

 

Outlook File attachments in iOS and Android.png 

Insert a link to file in the body of your email.R ecipients automatically are permissioned to view the file.

Outlook makes it simple to share files stored in the cloud.  With just a few taps, you can insert a link to any file from OneDrive, Dropbox and other popular accounts in your email message. Recipients are automatically granted permission to view these files, with no extra steps.

Need to find a file quickly? No problem. Outlook provides a view of your recently received email attachments, so you don't have to go searching through email to find that document you need. Outlook also lets you search across both your cloud storage and your email attachments at once, with Quick Filters to let you quickly sort by file type.

Designed for iOS and Android

The Outlook app feels natural on both iOS and Android. For example, on iOS, you will notice familiar icons and actions for creating new messages, identifying new mail and taking actions like archive and delete. On Android, we use the Navigation Drawer to house the multiple tools offered in the app and have common actions like settings available in the App Overflow menu.

Outlook Inbox in iOS and Android 4.png 

Outlook was built with the unique design principles of iOS and Android in mind.

Across both iOS and Android, the Outlook app works great on phone or tablet. For both the iPad and larger Android devices, additional screen size is used to unlock additional views like a two paned email list, week view in calendar and the ability to see a preview of your files.

Outlook Inbox in iOS and Android 5.png 

Outlook is adaptive to fit the device you are using, especially larger devices like the iPad and Android tablets.

-inputss from Office Blog

Protecting your documents and mails with the IRM feature

​Most of us handle confidential documents that need an additional layer of safety.

We handle a lot of information in mails that we don't want others to share further.

There are also some kind of documents that solely belong to the organization and should not be shared with anybody outside the organization (who does not have the company domain name in their email id).

We want to confine the document to only a set of users that can be identified by their email ids.

We want to share the document with others (through mail or using SharePoint/One Drive for Business) but we don't want them to edit it, copy it, modify the contents or even print it.

The IRM feature in Office 365 is a powerful feature that will safeguard our files, mails and company's intellectual property with an extra layer of security.

MS Office documents (Word, Excel and PowerPoint) can be protected with this IRM at the File tab. When we click on the File tab, we can see the "Protect document" feature.

IRM doc protection.png 

When we click this option, we can see "Restricted access" option. This will provide all the Safety policy templates provided by the Enterprise. (Unrestricted access will be the default). We can choose one of those templates to apply the respective policy. (If a policy is to be frequently used, a request to create the template can be sent to the O365admin)

We can also define our own customized safety policy by choosing "Restricted access" option. Here we can include specific email ids of users who can read or change the content (can't print).

IRM Permissions.png 

If we want allow printing or copy content (for read only users) or if we want to set an expiry date (time bomb) for the document, we can click on "More options on the "Permissions" dialogue box.

IRM Permissions(2).png 

IRM protection can be applied to PDF as well as XPS files too.

Any document with such an IRM feature applied carries with it this security policy and so travels along with the document – whether through mail or into SharePoint or OneDrive for Business. So, this policy gets activated at the time of opening the document.

Even mails from Microsoft Outlook can be protected likewise with an IRM policy. The permissions are found under the "Options" tab. Once applied, the mail will carry with it this policy and will apply this policy at the point of access.

Why do I need an upgrade to my MS Office?

Efficiency is doing things right; effectiveness is doing the right things. - Peter F Drucker

When I applied for a job for the first time, my resume contained this entry:

Skills: MS Office

I had no formal education in MS Office (So are most of us!). All I knew was self learnt.

I was called for an interview. Part of the interview was test designed for me in a desktop. It was time bound. I had to answer questions. Many of them were generic but some were MS Office specific. They were practical that tested my skills in MS Word and MS Excel. Since I could complete the other generic questions easily, I had ample time to do the Office part of the test. I completed the test on time. Based on my performance in the test, I was selected for the job. And I, a staff "skilled in MS office", was placed in a team that was working with MS Office day in and day out. Thus began my corporate career.

Slowly, the workload increased and I was not able to keep pace with the workload that was filling my inbox (in Outlook, of course). I was wondering what to do. I sought the help of an expert in the team. He said he would help. And he helped. He sat beside me for some time while I worked and observed how I worked in MS Office. Then came the prescription to my malady. "Though you are an efficient worker, you need to become effective". I asked him what it meant.

Here is what he said:

MS Office is built to help users do their work not only efficiently but also become effective information workers. That is the reason why there are thousands of - nearly 8000 - features built in it that will help people arrive at better results faster. And Microsoft keeps adding more and more features they realize will help people become more productive in their jobs. This is done after a lot of effortful research and extensive surveys among the users of these everyday tools. Each of the features found there is to aid in saving time and effort in handling data, crunching numbers, generating presentable reports and creating visualization that will appeal to the user in terms of information for decision making as well as content that is pleasing to the eye of the beholder.

While there are multiple ways to arrive at a result using MS Office, there are very effective ways to arrive at better results and in a shorter amount of time and with less effort. Many of the activities that people tend to waste time on can be accomplished in just two or three clicks. And they are not far away. They are located somewhere close-by the very same features that one might be familiar with but never took an effort to explore or know. A small additional effort by the user to try the respective command or option might prove to be a productivity booster of unknown proportions. All it takes is a genuine effort by the user to know better and do things more effectively. This will lead to a lot of time saving and you will be able to complete all you work in a very short amount of time. You will have enough time to even learn more time saving techniques that will make you more productive in the long run. And who knows, you might stand in line for a promotion or a Salary hike in the near future. You can climb faster in your career to levels that you have never even dreamt of.

Sage Advice, I thought.

My friend even showed me a couple of examples of what he really meant when he said "a few clicks away". (Shift F3 in Word was one and Paste Special Transpose in Excel was another). Surely, I had been wasting my time on my reports that could have been completed in a fraction of the time I had used to take. And they were becoming more presentable and informative.

From then on, I was helping my boss to arrive at better informed decisions through my reports. And believe me I was chosen as the best team member of the month in a very short period.

I was looking forward to the next version of MS Office as it should contain more productivity features that might help me become a decison maker rather than a feeder of information to make excellent decision.

MS Office - A great (and fast) career growth determiner indeed!

Key Yammer Spaces

Key Yammer Spaces

Home Feed, Inbox, Groups, and Profiles are the key spaces / pages.

Home Feed

  • Top: Algorithmic feed that shows different things based on your activity. (Proprietary algorithm which Yammer doesn't share, but is based on user activity)
  • All: Every public message in your network. All company/network + all public groups
  • Following: All messages in groups you belong to (public and private) + conversations that include someone you are following (does not need to be started by them) (except private groups you don't belong to
  • The usage policy contains the guidelines outlined by your administrators or community manager in order to ensure proper use of Yammer. Be sure to read this over and follow it at all times.
  • Messages posted here (to my "colleagues") will go to All Company by default; best practice is to go to the group and then post

Home feed is primarily for discovering what's going on around your company

Inbox

Your inbox is where the most relevant messages to you are, so this is for work mode.

The following messages will show up in your inbox:

  • Announcements (from all groups you belong to)
  • Conversations you were pulled into by an @mention or cc:
  • Conversations you join or Follow
  • Private Messages

You can do two things with conversations in your inbox;

1. Mark as unread and move the messages to the top of the Inbox

2. Stop Following messages in your Inbox. Messages reappear if you are @mentioned or if someone replies to you

Groups

See Conversations, Members, Files and Notes posted to the group.

Groups act as folders and organize everything in Yammer and workspaces for organizing around teams, projects, and any other topics of interest.

All Company/Network is the default group and acts as the catch all.

The groups you belong to can be found on the left and are automatically sorted based on your activity so that your most interesting groups are at the top. The order of the groups gets much better when you are active in Yammer.

Profiles

Review Yammer Profiles to learn who your colleagues are and what they do

  • Review the About, Info and Org Chart sections
  • Encourage your colleagues to complete their Profiles! Department, Location and Expertise are searchable fields and should always be populated.
  • See Conversations, Files, Images, etc., posted by your colleague to groups that you can access (things from private groups you're not a member of won't show up here)

Notifications

Yammer provides the user with Inbox notifications via the mail symbol, general notifications via the bell symbol, as well as network notifications and group notifications with numbers.