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Connecting Technology and Business.

The Where and the How of Data Leak Prevention

To comply with business standards and industry regulations, organizations need to protect sensitive information and prevent its inadvertent disclosure. Examples of sensitive information that they might want to prevent from leaking outside their organization include financial data or personally identifiable information (PII) such as credit card numbers, social security numbers, or health records. With a data loss prevention (DLP) policy in the Compliance Center, organizations can identify, monitor, and automatically protect sensitive information across Office 365.

With a DLP policy, organizations can:

  • Identify sensitive information across many locations, such as SharePoint Online and OneDrive for Business.

For example, admins can identify any document containing a credit card number that’s stored in any OneDrive for Business site, or admins can monitor just the OneDrive sites of specific people.

In addition, separately from the Compliance Center, admins can also create a DLP policy in the Exchange Admin Center that applies to email and other mailbox items.

  • Prevent the accidental sharing of sensitive information.

Across all sites, admins can identify any document containing a health record that’s shared with people outside the organization, and then automatically block access to that document for everyone except the site owner, document owner, and the person who last modified the content.

  • Monitor and protect sensitive information in the desktop versions of Excel 2016, PowerPoint 2016, and Word 2016.

Just like in SharePoint Online and OneDrive for Business, these Office 2016 desktop programs include the same capabilities to identify sensitive information and apply DLP policies. DLP provides continuous monitoring when people share content in these Office 2016 programs.

  • Help users learn how to stay compliant without interrupting their workflow.

Admins can educate the users about DLP policies and help them remain compliant without blocking their work. For example, if a user tries to share a document containing sensitive information, a DLP policy can both send them an email notification and show them a policy tip in the context of the document library that allows them to override the policy if they have a business justification. The same policy tips also appear in Excel 2016, PowerPoint 2016, and Word 2016.

  • View DLP reports showing content that matches your organization’s DLP policies.

To assess how the organization is complying with a DLP policy, one can see how many matches each policy and rule has over time.

Admins create and manage DLP policies on the Data loss prevention page in the Office 365 Compliance Center.

- Office 365 Help pages

Your mails and attachments are the safest in Exchange Online

Microsoft Exchange Online Protection (EOP) is a cloud-based email filtering service that helps protect an organization against spam and malware, and includes features to safeguard the organization from messaging-policy violations. EOP can simplify the management of the company’s messaging environment and alleviate many of the burdens that come with maintaining on-premises hardware and software.

The following are the primary ways organizations can use EOP for messaging protection:

  • In a standalone scenario.   EOP provides cloud-based email protection for the organization’s on-premises Exchange Server 2013 environment, legacy Exchange Server versions, or for any other on-premises SMTP email solution.

  • As a part of Microsoft Exchange Online.   By default, EOP protects Exchange Online cloud-hosted mailboxes.

  • In a hybrid deployment.   EOP can be configured to protect the messaging environment and control mail routing when the company have a mix of on-premises and cloud mailboxes.

Features

Anti-malware protection

  • Using multiple anti-malware engines, EOP offers multilayered protection that’s designed to catch all known malware

  • Messages transported through the service are scanned for malware (viruses and spyware)

  • If malware is detected, the message is deleted. Notifications may also be sent to senders or administrators when an infected message is deleted and not delivered.

  • Office 365 Admins Customize anti-malware policies in the EAC. They can configure the default policy for company-wide settings.

  • Admins can create custom content filter policies and apply them to specified users, groups, or domains in the organization

Anti-spam protection

  • Uses proprietary anti-spam technology to help achieve high accuracy rates.

  • Provides strong connection filtering and content filtering on all inbound messages.

  • Outbound spam filtering is also always enabled if the service is used for sending outbound email.

  • Spam filtering cannot be completely disabled, but certain company-wide settings can be modified by editing the default anti-spam policies

  • Admins can create custom content filter policies and apply them to specified users, groups, or domains in the organization.

Quarantine

  • Messages identified as spam and messages that match a transport rule can be sent to the administrator quarantine.

  • Administrators can search for and view details about quarantined email messages in the EAC.

  • After locating the email message, Admins can release it to specific users and optionally report it as a false positive (not junk) message to the Microsoft Spam Analysis Team if it was misidentified as spam.

  • Spam quarantine for end users lets them manage their own spam-quarantined messages.

Junk Email Reporting

  • From Office Outlook or Outlook Web Access, EOP lets users easily report junk (spam) email to Microsoft for analysis to help reduce the number and impact of future junk email messages filtered by the service.

Hold a Townhall style meeting using Skype Meeting Broadcast

Skype Meeting Broadcast enables organizations to broadcast a Skype for Business meeting on the Internet to up to 10,000 people, who can attend from a browser on nearly any device. Meeting broadcast makes it easy to host large virtual meetings like internal “Town Hall” style meetings and public webinars. The service includes integration with Bing Pulse, for real-time polling and sentiment tracking, and Yammer, to enable attendee dialogue during the broadcast.

Skype Meeting Broadcast roles

  • Organizer. Creates the meeting request and invites attendees. Reviews meeting reports.

  • Producer. Manages the meeting sources (live presentations, dial-in presentations, audio, video, and PowerPoint decks), records the event, and posts the recording to Office 365 Video.

  • Event team member. Participates in the meeting by presenting live or dialing in from a remote location.

  • Attendee.  Watches the event online.

 Attendee options

  • Anonymous: anyone with the meeting link can join the meeting

  • Secure: only attendees listed below can join the meeting

  • All Company: anyone from my company can join the meeting

Features

Schedule a meeting: Use the Skype Meeting Broadcast scheduling and management portal to schedule a meeting

  • Manage an Event: Upload PowerPoint decks, cue live feeds from Camera sources, activate feeds and, switch sources during event. Users can have one feed providing audio and another providing video.

  • Customize a meeting: Add a Yammer feed or Bing Pulse to meeting so the audience can participate during the event and the user can gauge their involvement and satisfaction

Large Meeting Capabilities

The Maximum audience Size is 10,000. The presenter can have the audio and video capabilities. The presenter can also present a PowerPoint show and also share the Desktop / app. Yammer, Pulse and Q & A can be used during the meeting to engage with listeners. The whole meeting can be recorded and stored on the cloud. Client side DVR controls like pause and rewind are allowed. The whole meeting can be branded. There is also a possibility of nominating somebody as a Meeting Producer.

Set up Skype Meeting Broadcast

Distribution of the media content of a broadcast meeting utilizes Microsoft Azure's Content Delivery Network (CDN) to achieve very high scale, supporting thousands of people watching a broadcast. The chunked media content passing through the CDN is encrypted, and the CDN cache has a limited lifetime. Skype Meeting Broadcast has been disabled by default for all locations worldwide.


Customers with EU Standard Contractual clauses must choose whether or not to opt into the service after reviewing the information in Microsoft’s communication to them.  In the regions not affected by the EU Standard Contractual Clauses, the IT Admin can manually activate the Skype Meeting Broadcast feature.

To setup …

  • Enable Skype Meeting Broadcast for your organization: The O365 / Skype for Business Admin has to enable Skype Meeting Broadcast for the organization.

  • Enable external access and setting up allowed domains: The Admin can use either Skype for Business admin center or the Office 365 admin center to enable external access and allow access.

The Skype Meeting Broadcast portal can be found at portal.broadcast.skype.com.

Microsoft Azure and the small / medium business

With the fast pace of innovation constantly accelerating, it’s becoming increasingly expensive for SMBs to keep investing in the latest and greatest IT solutions. At the same time, relying on older solutions while competitors invest in new ones gives a leg up on them to anticipate, manage, and respond more quickly to change.

By turning to Microsoft Azure and the cloud, SMBs can keep their competitive edge without expanding their budget. Azure helps SMBs bring products and services to market quickly. They can instantly scale globally, with everything needed to support worldwide business growth. They can run their operations more cost-effectively, paying only for what they use as opposed to for what they don’t. They can also free up their budget to spend on other business needs by eliminating the cost of new hardware. And they can gain enterprise-level security with the same data protection and datacenter security that many of the world’s largest organizations receive today.

Business focus

SMBs want to focus on running their business and increasing their bottom line,  not on their infrastructure. With Azure, they can build, deploy, and manage applications in the cloud without worrying about the cost of purchasing new server hardware. They can easily scale up or down as needed and gain peace of mind knowing they have the added protection of multiple data backups in Microsoft-managed datacenters.

Business Continuity

Many businesses lose critical data because they don’t have a data backup solution. Azure offers simple, reliable backup for company's data and applications that is affordable because they pay only for the storage they use. There are no typical infrastructure costs or per-server or data transfer fees. Plus their applications receive the same level of protection that Microsoft enterprise customers, including many of the world’s largest financial institutions, receive.

Business Boost

Any business can host its own website, but is the risk of poor performance, security breaches, and skyrocketing costs worth the price? With Azure, SMBs can quickly and easily host scalable websites in the cloud. Microsoft uses multiple datacenters around the world, helping provide business and their customers with a reliable, satisfying, and secure experience that enables them to deploy their applications close to their customers.

Microsoft uniquely offers a flexible platform that lets SMBs choose the path that is best for their business, whether that’s on-premises, in the cloud, or a hybrid combination. Working seamlessly with other Microsoft software and services such as Windows Server, SQL Server, and SharePoint, Azure helps make the cloud a seamless part of a business' IT in a way that is best for a company’s specific needs.