A successful Office 365 rollout focuses on driving adoption and helping
everyone understand the benefits of working in a new way.
adoption is about understanding the business challenges that organizations will
address with solutions based out of Office 365. It is about ensuring that
people across the organization understand the benefits and embrace the
solutions you provide.
why Microsoft recommends a four-step approach to help organizations to successfully
drive Office 365 adoption.
1. Define a vision and
identify business scenarios
of the most important factors in driving Office 365 adoption is to define a
clear, concise, and comprehensive vision and outline the organization’s desired
business scenarios. A well-defined business vision and list of targeted
business objectives will serve as a guiding light throughout the launch and
rollout planning, and also help secure buy-in across the organization.
2. Prioritize solutions and
create an adoption plan
the organization has established its vision and has assessed its business
challenges and opportunities, the next step is all about mapping the Office 365
capabilities to the organization’s targeted business goals and prioritizing the
workloads that will help it get there.
3. Commit resources and
execute an adoption plan
awareness is an essential step to driving Office 365 adoption as it informs,
involves, and inspires the users about the business value that Office 365 can
bring to their day-to-day functioning. As the organization goes about launching
the messaging and events, it must remember to highlight the vision and business
scenarios that it has identified in the previous adoption stages so it can
easily convey the "What's in it for me?"
4. Measure, share success,
the organization moves through its adoption journey, it's important to
continuously consolidate feedback, assess levels of success, and iterate on the
approach through identifying new business scenarios, use cases, and audiences.
After an organization-wide launch, it is essential to measure how well Office
365 has been received and how usage relates back to the success criteria that
was established early on.
Microsoft Exchange Online Archiving is a
Microsoft Office 365 cloud-based, enterprise-class archiving solution for
organizations that have deployed Microsoft Exchange Server 2013, Microsoft
Exchange Server 2010 (SP2 and later), or subscribe to certain Exchange Online
or Office 365 plans.
Note: For Exchange Online customers,
Exchange Online Archiving is what is referred to as “In-Place Archive” as
feature in Exchange Online.
Exchange Online Archiving assists organizations
with their archiving, compliance, regulatory, and eDiscovery challenges while
simplifying on-premises infrastructure, and thereby reducing costs and easing
An archive mailbox is a
specialized mailbox that appears alongside the users’ primary mailbox folders
in Outlook or Outlook Web App.
Users can access the archive
in the same way that they access their primary mailboxes. In addition, they can
search both their archives and primary mailboxes.
Move messages to Exchange Online
Users can drag and drop
messages from .pst files into the archive, for easy online access.
Users can also move email
items from the primary mailbox to the archive mailbox automatically, using
Archive Polices, to reduce the size and improve the performance of the primary
Deleted item recovery
Users can restore items they
have deleted from any email folder in their archive.
When an item is deleted, it
is kept in the archive’s Deleted Items folder. It remains there until it is
manually removed by the user, or automatically removed by retention policies.
After an item has been
removed from the archive’s Deleted Items folder, the item is kept in the
archive’s Recoverable Items folder for an additional 14 days before being
Users can recover these items
using the Recover Deleted Items feature in Microsoft Outlook or Outlook Web
If a user has manually purged
an item from the Recoverable Items folder, an administrator can recover the
item within the same 14-day window, through a feature called Single Item
Helps organizations reduce
the liabilities associated with email and other communications.
Administrators can apply
retention settings to specific folders in users’ inboxes.
Administrators can also give
users a menu of retention policies and let them apply the policies to specific
items, conversations, or folders.
Offers two types of policies:
archive and delete. Both types can be applied to the same item or
folder. For example, a user can tag an email message so that it is
automatically moved to the personal archive in a specified number of days and
deleted after another span of days.
Supports In-Place eDiscovery
for searching the contents of mailboxes, primary mailboxes and archives.
Administrators or authorized
Discovery managers can search a variety of mailbox items – including email
messages, attachments, calendar appointments, tasks, and contacts.
Reduce potential liabilities.
Archive and delete emails as per business needs. Employees don’t have to create
and manage multiple PST files on their devices any more
Compliance search and eDiscovery gives Legal/Compliance teams ability to search
Drive Mobile Productivity.
Employees can search and view all their emails from Outlook, Outlook on the Web
and mobile devices.
Management Services enables users to restrict access to documents and email to
specific people and to prevent anyone else from viewing or editing them, even
if they are sent outside the organization.
Exchange Online IRM Integration. Enables users of Exchange Online to
IRM protect and consume e-mail messages (and attachments). Exchange Online
administrators can enable additional features, such as transport rules, to
ensure content is not inadvertently leaked outside of the organizational
boundary and edit the content of the message to include disclaimers.
SharePoint Online IRM Integration. Enables SharePoint Online
administrators to create IRM-protected document libraries so that when a user
checks-out a document from the IRM-protected document library, protection is
applied to the document no matter where it goes and the user has the usage
rights to that document as they were specified for the document library by the
Office IRM Integration. Enables Microsoft Office users to
be able to IRM protect content using predefined policies provided by the
service within an organization. Office applications that include these
capabilities are Word, Excel, PowerPoint and, Outlook.
Help protect emails against unauthorized access by applying different IRM
options to email messages.
Enhance security of your SharePoint libraries by using IRM to set up
Help keep information safe, online or offline, because files are
protected whether they’re viewed using Office Online or downloaded to a local
Seamless integration with all Office documents helps guard an
organization’s intellectual property.
Apply custom templates based on business needs in addition
to using default Rights Management Services templates.
of policies users can apply to email and documents with Rights Management for
Office 365 are:
Do not forward (email)/ Restricted Access (Office apps): Only the recipients of
the email or document will be able to view and reply. They cannot forward or
share with other people or print.
ABC Company Confidential: Only people inside the organization
(that is, people with an Office 365 account @companyname.com) can access the
content, make edits, and share with others inside the company
ABC Company Confidential View Only: People inside the
organization can view this content but cannot edit or change it in any way.
They can print and share with other people inside the company.
Levels of Protection
For text, image, Microsoft Office (Word, Excel, PowerPoint)
files, .pdf files, and other application file types that support AD RMS, native
protection provides a strong level of protection that includes both encryption
and enforcement of rights (permissions).