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Secure Your Cloud Users with these Advanced Management Features

The cloud offers many security benefits to organizations, but also raises new security considerations. It can also add to existing ones such as shadow IT, the use of software that is not formally sanctioned by the organization. Office 365 Advanced Security Management, a new set of capabilities powered by Microsoft Cloud App Security gives you greater visibility and control over your Office 365 environment.

Advanced Security Management includes:

  • Threat detection - Helps you identify high-risk and abnormal usage, and security incidents.

  • Enhanced control - Shapes your Office 365 environment leveraging granular controls and security policies.

  • Discovery and insights - Get enhanced visibility into your Office 365 usage and shadow IT without installing an end point agent.

Threat Detection

Advanced Security Management enables you to set up anomaly detection policies, so you can be alerted to potential breaches of your network. Anomaly detection works by scanning user activities and evaluating their risk against over 70 different indicators, including sign-in failures, administrator activity and inactive accounts. For example, you can be alerted to impossible travel scenarios, such as if a user signs in to the service to check their mail from New York and then two minutes later is downloading a document from SharePoint Online in Tokyo.



Advanced Security Management also leverages behavioral analytics as part of its anomaly detection to assess potentially risky user behavior. It does this by understanding how users typically interact with Office 365, spotting anomalies and giving the anomalous activity a risk score to help IT decide whether to take further action.

Enhanced Control

Advanced Security Management lets you set up activity policies that can track specific activities. With out-of-the-box templates, IT can easily create policies that flag when someone is downloading an unusually large amount of data, has multiple failed sign-in attempts or signs in from a risky IP address. Policies can also be customized to your environment. Using activity filters, IT can look for the location of a user, device type, IP address or if someone is granted admin rights. Alerts can be created to notify an IT lead immediately via email or text message.



Default activity policy templates that are included:

  • Administrative activity from a non-administrative IP address Alert when an admin user performs an administrative activity from an IP address that is not included in a specific IP range category.

  • User logon from a non-categorized IP address Alert when a user logs on from an IP address that is not included in a specific IP range category.

  • Mass download by a single user Alert when a single user performs more than 30 downloads within 5 minutes.

  • Multiple failed user log on attempts to an app Alert when a single user attempts to log on to a single app, and fails more than 10 times within 5 minutes.

  • Logon from a risky IP address Alert when a user logs on from a risky IP address to your sanctioned services. The Risky IP category contains, by default, anonymous proxies and TOR exits point.

After reviewing an alert and investigating a user’s activities, IT may deem that the behavior is risky and want to stop the user from doing anything else. This can be done directly from the alert. Some activities may be deemed so risky that IT may want to immediately suspend the account. To help with this, IT can configure the activity policy so that an account is automatically suspended if that risky activity takes place.

Advanced Security Management also shows which apps are connected to Office 365 in their environment, who is using them and the permissions they have. For example, if a user grants a scheduling application access to their Office 365 calendar data, IT will be able to see the details of the connection and revoke that application’s permissions with one click if they deem it a security risk.

Discovery and Insights

Advanced Security Management also provides an app discovery dashboard that allows IT Pros to visualize your organization’s usage of Office 365 and other productivity cloud services, so you can maximize investments in IT-approved solutions. With the ability to discover about 1,000 applications in categories like collaboration, cloud storage, webmail and others, IT can better determine the extent to which shadow IT is occurring in your organization. Advanced Security Management will also give you details about the top apps in each category. For example, you can see how much data is being sent to OneDrive for Business, Box, Dropbox and other cloud storage providers.



You can do all this without installing anything on device end points. To load the data into the dashboard, all you have to do is take the logs from your network devices and upload them via an easy-to-use interface.

Many organizations allow users to connect apps to Office 365 without IT intervention to help them be more productive. The challenge is that it reduces the visibility and control that IT has over what apps are doing with the data. App Permissions as part of Office 365 Advanced Security Management can help mitigate that risk.

App Permissions provides information to IT about which applications in their network have access to Office 365 data, what permissions they have and which users granted these apps access to their Office 365 accounts.



Based on this information, IT admins can choose to approve the app or revoke its access to Office 365. If they choose to revoke permissions to the app, it will no longer be able to access the information for any of the users in the Office 365 tenant. App Permissions also makes it easy for IT admins to notify users who have installed the application that is going to be banned.

- Office 365: Everything You Wanted to Know - Jan 2017 - Microsoft




A New Tube For Your Enterprise

Office 365 Videos is an intranet website portal where people in your organization can post and view videos. It's a streaming video service for your organization that's available with SharePoint Online in Office 365. It's a great place to share videos of executive communications or recordings of classes, meetings, presentations, or training sessions.

Channels

  • Channel admins for Office 365 Video can create channels to organize videos.
  • You can have channels for particular subjects, for example, or for specific groups such as departments or teams
  • You see only the channels that you have permission to view

Uploading videos

  • To upload a video, you upload it to a specific channel.
  • You can upload multiple videos to a channel at the same time.
  • Anyone in your organization who has edit permission for a particular channel can upload videos to it

Editing information about a video

  • Providing information about a video will make it easier for other people to find it through search, and will provide additional context for it in Delve and the Office Graph.
  • You have to have owner or editor permission for the channel that the video is in

Owner and people metadata

  • Office 365 Video also shows who uploaded the video and the various people who are in the video.
  • This enhances the discoverability of the video and highlights the main speakers; it, too, enhances when and how your videos appear in other users’ Delve activity feeds pivoting off of the relevant context of who knows who

Changing a thumbnail for a video

  • After a video you've uploaded to Office 365 Video has been processed and is ready to play, you can add a custom thumbnail for the video or you can choose from one of the auto-generated thumbnails provided.

Add subtitles or captions

  • Subtitles or captions are lines of text that appear at the bottom of a video and provide a transcript of the audio portion of the video
  • You can add subtitles or captions to any video by uploading one or more subtitle or caption files



  • Office 365 Video only supports the Web Video Text Track (.vtt) file format.

Watching a video

  • You can watch videos from where they are featured on the Office 365 Video home page, and from specific channels.
  • When you select a video thumbnail, the video plays right in your browser window

Sharing videos with others


  • Embed an Office 365 video on your site. You can display the video on a SharePoint Online site or other website by adding the embed code for that video to the page where you want the video to appear.
  • Post to Yammer. You can post to Yammer about a video while you're watching it, and your post will automatically include a link to the video that you're watching.
  • Send a link to a video in an email. To get a link for a video, select the video in Office 365 Video and then copy the URL from the browser address bar.

Discover spotlighted channels and videos

  • Admin can spotlight up to three channels and four videos on the home page.
  • Person with edit permission for a channel can spotlight up to five videos on the page for that channel.

Find the most popular videos

  • See what videos are most popular for your entire organization, check the Trending section on the home page.
  • See what videos are particularly popular in a certain channel, check the Trending section on that channel page.

Find videos that you've uploaded

  • See what videos you've uploaded to a channel, select a channel, and then choose My Videos.

Search for a video

  • Search for a particular video by typing what you are searching for in the Search videos box.
  • Find videos that are in Office 365 Video by using SharePoint enterprise search.

Restore a video in the Recycle Bin

  • Deleted videos sit in the Recycle Bin for 90 days, and it is now possible to recover and restore videos from the Recycle Bin.
  • Admins can restore videos that have been deleted by a user

-Office 365: Everything You Wanted to Know - Jan 2017 -Microsoft



Yammer for Your Organization Too...

Here are some of the ways that organizations benefit from Yammer.

  • Centralize teams and projects. Simplify collaboration by providing teams and projects flexible workspaces that allow them to communicate, share files, and find resources in one place.

  • Promote knowledge sharing. Improve decision-making and reduce duplicate work by using Yammer to tap into knowledge across the organization and build on the work of others.

  • Foster innovation. Foster innovation by connecting employees, ideas, and information without regard for time zones, geographies, or hierarchies

  • Support remote/mobile workers. Identify and resolve problems with the customer experience by giving employees on the front line an efficient way to communicate with headquarters and supporting teams.

  • Improve internal communications. Improve the effectiveness of the corporate communications strategy by connecting employees to executives, groups, and feedback.

  • Expand external collaboration. Extend collaboration to customers, partners, and vendors by sending them a Yammer message, inviting them into a Yammer group, or setting up an external network.

  • Empower sales. Yammer can maximize your sales team’s effectiveness with better account insight, instant access to experts, and enhanced information when on the road.

  • Enhance HR practices. Reduce cost and initial training cycles for new employees by creating a designated group with the onboarding resources they need, while giving them access to subject matter experts across the organization.

  • Extend the reach of IT. Speed end-user adoption by sharing tips and tricks for new products. Enable self-help, access to peer expertise, and a searchable knowledge base to reduce total time to problem resolution.

Transform Your HR Organization

An engaged workforce means good things for your company’s HR and Corporate Communications Organizations. With Yammer, employees feel empowered to make a difference by contributing to recruiting efforts, recognizing peer performance, and learning from experts throughout the company or industry. Yammer increases employee engagement by giving every team member a voice and the tools and information to do more.

  • Onboard new hires quickly. Enable new hires to ramp up faster and continue to develop their skills over time as they learn from their peers.

  • Recognize top talent. Identify high performers and publicly recognize employees who do great work - increasing engagement, satisfaction, and retention.

  • Gain insight into performance. Keep up to date with what your team is working on and the progress made.

  • Start a company dialogue. Connect with your coworkers and encourage two-way dialogues in order to improve communication among teams, employees, managers, and executives.

  • Give employees a voice. Spark creativity and innovation by allowing all employees to share ideas, offer feedback and help drive business results.

Transform Your Marketing Organization

Collaboration across teams and with customers is critical to your organization’s marketing success. With Yammer, you can engage with agencies to build high-impact campaigns across geographies, share customer insights, and drive refined go-to market strategies. You can also improve execution through real-time collaboration of collateral. Empower your employees to become brand ambassadors and strengthen your competitive position with Yammer.

  • Centralize information. Create one workspace where designated teams can sync up and get projects done.

  • Accelerate collateral development. Develop quality collateral much faster and in real-time with colleagues, ensuring that the salesforce is always equipped with the latest materials.

  • Collaborate securely with agencies. Share information and gather feedback easily with internal and external agencies through external private networks.

  • Plan and execute events. Drive awareness of activities and promote interaction among attendees pre-, during-, and post-event.

  • Create brand ambassadors. Easily ensure employees and partners are aligned with company messaging and positioning.

Empower Your Sales Organization

Finding the right information at the right time is critical to the success of your sales team. With Yammer, sales representatives can tap into the collective knowledge of your organization to close deals quickly and increase customer retention. Empower your teams to instantly access expertise and information, gain a competitive advantage, and secure deals faster.

  • Access and share key information. Quickly distribute the latest key messaging out to the entire field.

  • Connect mobile workers. Give your mobile and remote sellers access to key information in a timely manner with the Yammer mobile app.

  • Beat the competition. Share in real-time what is and isn’t working in the field, giving your team a competitive advantage.

- Office 365: Everything You Wanted to Know - Jan 2017 - Microsoft

Share File Links – Not Attachments – in Mails

When you attach a file in a cloud location such as OneDrive or SharePoint, Outlook will send your recipients a link to the file. Permission to access the file is granted automatically to every recipient. This makes collaboration easy because you don't have to worry about attachments being dropped, and you can be sure that everyone is collaborating on the same (and most up-to-date) version of the file.

  1. In Outlook, create a message.

Note: For an existing message, click Reply, Reply All, or Forward.

  1. On the ribbon, click Attach File, and choose Browse Web Locations.
  2. Choose OneDrive, the file you want to attach, and then choose Insert.
  3. In your email message, choose the down arrow for the attachment.
  4. Choose Change Permissions, and then choose one of the following:
    • Recipients can Edit if you want recipients to be able to modify the file.
    • Recipients can View, the default option, if you want recipients to be able to read, but not modify, the file.

Change Permission options include Recipients can edit and Recipients can view

 - Microsoft Support