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A New Tube For Your Enterprise

Office 365 Videos is an intranet website portal where people in your organization can post and view videos. It's a streaming video service for your organization that's available with SharePoint Online in Office 365. It's a great place to share videos of executive communications or recordings of classes, meetings, presentations, or training sessions.

Channels

  • Channel admins for Office 365 Video can create channels to organize videos.
  • You can have channels for particular subjects, for example, or for specific groups such as departments or teams
  • You see only the channels that you have permission to view

Uploading videos

  • To upload a video, you upload it to a specific channel.
  • You can upload multiple videos to a channel at the same time.
  • Anyone in your organization who has edit permission for a particular channel can upload videos to it

Editing information about a video

  • Providing information about a video will make it easier for other people to find it through search, and will provide additional context for it in Delve and the Office Graph.
  • You have to have owner or editor permission for the channel that the video is in

Owner and people metadata

  • Office 365 Video also shows who uploaded the video and the various people who are in the video.
  • This enhances the discoverability of the video and highlights the main speakers; it, too, enhances when and how your videos appear in other users’ Delve activity feeds pivoting off of the relevant context of who knows who

Changing a thumbnail for a video

  • After a video you've uploaded to Office 365 Video has been processed and is ready to play, you can add a custom thumbnail for the video or you can choose from one of the auto-generated thumbnails provided.

Add subtitles or captions

  • Subtitles or captions are lines of text that appear at the bottom of a video and provide a transcript of the audio portion of the video
  • You can add subtitles or captions to any video by uploading one or more subtitle or caption files



  • Office 365 Video only supports the Web Video Text Track (.vtt) file format.

Watching a video

  • You can watch videos from where they are featured on the Office 365 Video home page, and from specific channels.
  • When you select a video thumbnail, the video plays right in your browser window

Sharing videos with others


  • Embed an Office 365 video on your site. You can display the video on a SharePoint Online site or other website by adding the embed code for that video to the page where you want the video to appear.
  • Post to Yammer. You can post to Yammer about a video while you're watching it, and your post will automatically include a link to the video that you're watching.
  • Send a link to a video in an email. To get a link for a video, select the video in Office 365 Video and then copy the URL from the browser address bar.

Discover spotlighted channels and videos

  • Admin can spotlight up to three channels and four videos on the home page.
  • Person with edit permission for a channel can spotlight up to five videos on the page for that channel.

Find the most popular videos

  • See what videos are most popular for your entire organization, check the Trending section on the home page.
  • See what videos are particularly popular in a certain channel, check the Trending section on that channel page.

Find videos that you've uploaded

  • See what videos you've uploaded to a channel, select a channel, and then choose My Videos.

Search for a video

  • Search for a particular video by typing what you are searching for in the Search videos box.
  • Find videos that are in Office 365 Video by using SharePoint enterprise search.

Restore a video in the Recycle Bin

  • Deleted videos sit in the Recycle Bin for 90 days, and it is now possible to recover and restore videos from the Recycle Bin.
  • Admins can restore videos that have been deleted by a user

-Office 365: Everything You Wanted to Know - Jan 2017 -Microsoft



Yammer for Your Organization Too...

Here are some of the ways that organizations benefit from Yammer.

  • Centralize teams and projects. Simplify collaboration by providing teams and projects flexible workspaces that allow them to communicate, share files, and find resources in one place.

  • Promote knowledge sharing. Improve decision-making and reduce duplicate work by using Yammer to tap into knowledge across the organization and build on the work of others.

  • Foster innovation. Foster innovation by connecting employees, ideas, and information without regard for time zones, geographies, or hierarchies

  • Support remote/mobile workers. Identify and resolve problems with the customer experience by giving employees on the front line an efficient way to communicate with headquarters and supporting teams.

  • Improve internal communications. Improve the effectiveness of the corporate communications strategy by connecting employees to executives, groups, and feedback.

  • Expand external collaboration. Extend collaboration to customers, partners, and vendors by sending them a Yammer message, inviting them into a Yammer group, or setting up an external network.

  • Empower sales. Yammer can maximize your sales team’s effectiveness with better account insight, instant access to experts, and enhanced information when on the road.

  • Enhance HR practices. Reduce cost and initial training cycles for new employees by creating a designated group with the onboarding resources they need, while giving them access to subject matter experts across the organization.

  • Extend the reach of IT. Speed end-user adoption by sharing tips and tricks for new products. Enable self-help, access to peer expertise, and a searchable knowledge base to reduce total time to problem resolution.

Transform Your HR Organization

An engaged workforce means good things for your company’s HR and Corporate Communications Organizations. With Yammer, employees feel empowered to make a difference by contributing to recruiting efforts, recognizing peer performance, and learning from experts throughout the company or industry. Yammer increases employee engagement by giving every team member a voice and the tools and information to do more.

  • Onboard new hires quickly. Enable new hires to ramp up faster and continue to develop their skills over time as they learn from their peers.

  • Recognize top talent. Identify high performers and publicly recognize employees who do great work - increasing engagement, satisfaction, and retention.

  • Gain insight into performance. Keep up to date with what your team is working on and the progress made.

  • Start a company dialogue. Connect with your coworkers and encourage two-way dialogues in order to improve communication among teams, employees, managers, and executives.

  • Give employees a voice. Spark creativity and innovation by allowing all employees to share ideas, offer feedback and help drive business results.

Transform Your Marketing Organization

Collaboration across teams and with customers is critical to your organization’s marketing success. With Yammer, you can engage with agencies to build high-impact campaigns across geographies, share customer insights, and drive refined go-to market strategies. You can also improve execution through real-time collaboration of collateral. Empower your employees to become brand ambassadors and strengthen your competitive position with Yammer.

  • Centralize information. Create one workspace where designated teams can sync up and get projects done.

  • Accelerate collateral development. Develop quality collateral much faster and in real-time with colleagues, ensuring that the salesforce is always equipped with the latest materials.

  • Collaborate securely with agencies. Share information and gather feedback easily with internal and external agencies through external private networks.

  • Plan and execute events. Drive awareness of activities and promote interaction among attendees pre-, during-, and post-event.

  • Create brand ambassadors. Easily ensure employees and partners are aligned with company messaging and positioning.

Empower Your Sales Organization

Finding the right information at the right time is critical to the success of your sales team. With Yammer, sales representatives can tap into the collective knowledge of your organization to close deals quickly and increase customer retention. Empower your teams to instantly access expertise and information, gain a competitive advantage, and secure deals faster.

  • Access and share key information. Quickly distribute the latest key messaging out to the entire field.

  • Connect mobile workers. Give your mobile and remote sellers access to key information in a timely manner with the Yammer mobile app.

  • Beat the competition. Share in real-time what is and isn’t working in the field, giving your team a competitive advantage.

- Office 365: Everything You Wanted to Know - Jan 2017 - Microsoft

Share File Links – Not Attachments – in Mails

When you attach a file in a cloud location such as OneDrive or SharePoint, Outlook will send your recipients a link to the file. Permission to access the file is granted automatically to every recipient. This makes collaboration easy because you don't have to worry about attachments being dropped, and you can be sure that everyone is collaborating on the same (and most up-to-date) version of the file.

  1. In Outlook, create a message.

Note: For an existing message, click Reply, Reply All, or Forward.

  1. On the ribbon, click Attach File, and choose Browse Web Locations.
  2. Choose OneDrive, the file you want to attach, and then choose Insert.
  3. In your email message, choose the down arrow for the attachment.
  4. Choose Change Permissions, and then choose one of the following:
    • Recipients can Edit if you want recipients to be able to modify the file.
    • Recipients can View, the default option, if you want recipients to be able to read, but not modify, the file.

Change Permission options include Recipients can edit and Recipients can view

 - Microsoft Support

 


File Sharing Hacks

If you want to receive a file of a type that is blocked by Outlook, you can ask the sender to either make the file available without using Outlook, or make it less likely to be blocked by Outlook. The following are some safe ways to share files with people that you trust.

  • Use a shared server    You might want to ask the sender to save the attachment to a server or an FTP site that you can access. This can include a secure network share server such as SharePoint. The sender can send you a link to the attachment on the server or FTP site. You can click the link to access the file and save it to your computer.
  • Use a file compression utility    Using a compression utility, such as WinZip, creates a compressed archive file that has a different file name extension. Outlook doesn’t recognize these file name extensions as potential threats. Therefore, it doesn’t block the new attachment. Many third-party compression utilities are available.
  • Rename the file    You can request that the sender rename the attachment to use a file name extension that Outlook doesn’t recognize as a threat. For example, an executable file that has the file name extension .exe could be renamed as a Word file that has a .docx file name extension.

Ask the sender to resend the renamed attachment to you. To save the attachment and rename it to use the original file name extension, do the following:

  1. Locate the attachment in the email message.
  2. Right-click the attachment, and then click Copy.
  3. Right-click the desktop, and then click Paste.
  4. Right-click the pasted file, and then click Rename.
  5. Rename the file to use the original file name extension, such as .exe.

- Microsoft Support

Six tips to a better engaged online meeting

15 percent of an organization’s collective time is spent in meetings, as reported by the Harvard Business Review. But as technologies change, workloads increase and attention spans shorten, truly reaching your audience can be a challenge. Making use of tools like Skype for Business (SfB) for such meetings can not only reduce the challenges of distance and travel but also give the participants an added luxury of attending the meeting from wherever they are – not necessarily at their office meeting rooms. Result? More attendance. More savings in travel costs.

But there is a flipside to this.

A major hurdle is addressing the audience across multiple locations. Attendees might join from a conference room at office or might connect from various enterprise or home connections. Involving the audience and making them feel that their efforts are appreciated will go a long way in making the meeting successful. But, this might be an unsurmountable challenge.

Here are six tips to make your SfB meetings and webinars more interesting and fruitful:

Send a meeting request in advance – Use your Outlook calendar to open a new meeting and choose a suitable date and time. You can make use of the Scheduling Assistant for this purpose. Include all the names of the invitees to the event one below the other. (Include also names of people who you want to just inform of this meeting – though they might not participate – and mark them as optional attendees). Then choose the date and the time slot in which all required attendees are available. Optionally, add a room if you want, to book it for your convenience. (This must be enabled already in your enterprise). Set a reminder for the meeting depending upon the preparation time required for the meeting.

Make joining hazel-free—Click the “Skype meeting” option to include the auto generated hyperlink Join Skype Meeting appear in the body of the meeting invitation. Also, include any audio bridge numbers, participant PINs, document attachments (Optionally, include a Meeting Notes OneNote notebook page) in the invitation. Add reusable parts of documents – if any - that have been already shared among the users internally by clicking on the Document Item feature. Once the invitation is received at the participants’ end, all that he/she needs to do to join the meeting is the one-click on the Join Skype Meeting link.

Take control of your meeting - Make use of the Meeting Options feature to choose who all should wait in the lobby or join the meeting without waiting. You can also nominate / manage presenters for and during the meeting. This will provide an uninterrupted flow to keep everyone’s attention on the content being presented. You can also set some limitations – disabling IM, mute attendees, block attendees’ video – only presenters can always share audio and video.

Show, don’t just tell, important information—Effective visual communication is key to employee engagement in meetings. Show videos, presentations, websites, pictures and presenters themselves—instead of a static image that’s easy to ignore. On-site employees shouldn’t get a different meeting experience or information from people joining the meeting from other locations.

Allow for feedback, comments and engagement—If employees feel that they can’t ask questions or get involved in a meeting, they’re likely to pay little or no attention to the proceedings. Keep watch on the IM window for comments or suggestions flowing in. Appoint a person (moderator?) to attend to questions from the audience so that queries can be addressed promptly. Conduct polls at intervals to receive feedback from the participants, to gauge the interest of the participants on the topic being handled, whether they are following your line of thought and also to make sure you are driving home your point.

Mind the anywhere any time any device access - Since the meeting attendees are given the freedom to choose which devices they use to join the meeting, it is also more likely that you will hold their engagement through the duration of your meeting. (It gives everyone the freedom to participate whatever works best for them: on-the-go, at their desk or from anywhere their devices are connected to the internet). Keep this distributed audience in mind when you are speaking and keep addressing them - if possible, by individual names - so that they feel engaged well.

Follow these and your next meeting might be the most productive ever.

Check this out…

Many times we require a Check mark inserted in our documents. Many keep searching for this in the Webdings or Webdings fonts, then they copy and paste this in the document.

There is a quicker way to insert Check marks - a Tick mark or a Cross mark in Word.

You should use the character code of the Checkmark symbol. Remember that you will have to use the numerical keypad rather than the QWERTY keyboard. There are a series of codes that will enable you to insert these Check marks.

First you have to change the current font to “Wingdings”

Now, hold down Alt and use the numerical keypad (not the numbers at the top of your QWERTY keyboard) and enter any one of the following combination of numbers:

For Ticks

  • ALT + 0252 (without a box) ü
  • ALT + 0254 (with a box) þ

For Crosses

  • ALT + 0251 (without a box) û
  • ALT + 0253 (with a box) ý

Remember to switch back to your original font for continuing with your document.

You can also choose the Webdings font and use the following shortcuts to insert Tick marks and Check marks:

Type a for a and r for r

The Versatile Clipboard in Microsoft Office

No, the office clipboard does not hold just the last item that was Copied (Ctrl + C) or Cut (Ctrl + X). The Microsoft Office Clipboard holds up to 24 items at a time. Want to see the last 24 items that were clipped in the current session? Go to the Home tab, find the Clipboard panel at the far left and click on the dialog launcher (the diagonal arrow at the lower right of the panel). The Office Clipboard pane opens and anything you copy to the clipboard gets saved in the pane.

 


You can select any item, right-click on it, and select Paste or Delete. You can also Paste all of them in a document at once by clicking the Paste All button.

The Jumplist of Outlook

You can launch a New E-mail message, a New Appointment, a New Meeting, a New Contact or a New Task from the Windows Task bar. You should have pinned the Outlook application to the Task bar prior to taking advantage of this feature. Then, when you want to launch one of the windows  mentioned above, just right click the Outlook icon on the task bar. A Jump list pops out. Just choose your option. That is all!

 

 

This is one very powerful feature that many fail to notice. Saves you time and effort. Great productivity booster. Impress your colleague sitting next to you.

Book a room for your Scheduled meeting using Outlook

When you create a meeting request, it is typical and convenient to include the meeting location for the meeting or event. You can use the Address Book to find a conference room.

      • Click New Items - > Meeting or Reply with a Meeting from the Home tab of the Outlook Mail window or New Meeting from the Calendar
      • Keyboard shortcut to create a new meeting request is CTRL+SHIFT+Q.

      • In the Subject box, type a description of the meeting or event.
      • To open the Address Book to see which rooms are available, next to the Location box, click Rooms.

        Note: If you don't see the Rooms button, you might have opened an appointment instead of a meeting request.

        • In the Start time and End time lists, click the start time and end time for the meeting. If it is an all-day event, select the All-day event check box.

        An all-day event is a 24-hour event that lasts from midnight to midnight.

        Note: By default, the current time-zone setting on your computer system is used to schedule meetings. If you want to schedule meetings based on an alternative time zone, on the Meeting tab, in the Options group, click Time Zones.

          • Type any information that you want to share with the recipients or attach any files,
          • On the Meeting tab, in the Show group, click Scheduling Assistant.

        The Scheduling Assistant helps find the best time for your meeting.

          • Click Add Attendees.
          • In the Select Attendees and Resources dialog box, in the Search box, type the name of a person or resource that you want to invite to the meeting, and then click Go.
          • Select the name from the results list. Click Required, Optional, or Resources; and then click OK.

        Required and Optional attendees appear in the To box on the Meeting tab, and Resources appear in the Location box.

        The Scheduling Assistant displays a free/busy grid that shows the availability of attendees. A green vertical line represents the start of the meeting. A red vertical line represents the end of the meeting.

        The Suggested Times pane locates the best time for your meeting, which is defined as the time when most attendees are available. The best meeting time appears at the top of the pane. To select any one of the suggested times, click the time suggestion in the Suggested Times pane. You can also manually select a time on the free/busy grid.

          • If you want to make the meeting recur, on the Meeting tab, in the Options group, click Recurrence, select the recurrence pattern, and then click OK.

        When you add a recurrence pattern to a meeting request, the Meeting tab changes to Recurring Meeting.

          • On the Meeting tab, in the Show group, click Appointment.
          • Click Send.

      - Customized from the Support pages of Microsoft Office

          Don't live with a Cluttered Desktop

          If you open the same folder again and again or if you open the same file very frequently, you can use various tricks to open them with just a click. So, don't save them on your Desktop anymore.

          Here are the tips:

          1. Right click the File Explorer icon pinned to the Task bar and you will see a pop-up with your frequently opened folders and files. You can also pin some of them for quicker access so that they are not lost when others are getting listed in due course.

          2. If you are running Windows 10, the navigation pane also contains a Quick Access feature. Click this and you will see the frequently opened folders and recently opened files. Even here you can pin some of them for quicker access so that they don’t move away from the list in due course.

          3. If you have pinned the Word, Excel or PowerPoint applications to the task bar then, there are jump-lists created for the respective applications that will help you to open the files. (Folders are not listed). Right click the respective icons on the task bar and you will see the recent files listed. Push-pinning some of the files listed will help here too.

          4. If you are spending your whole day in Outlook, you can create Shortcuts to your folders and files in Outlook in the Shortcuts folder (7th from the Mails icon) also use Outlook to open it for you.


          Create a new Shortcut group in the Shortcuts folder on Outlook. Open the File Explorer and drag the folder / file under the new Shortcut group.