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Focus On Mails From People Who Matter To You The Most

Have you ever missed a mail from your Manager and later found that it was because it got hidden among the scores of other mail that you received? Back from a holiday and you want to focus on mails from people that matter most to you? There is a wonderful feature in Outlook Web Apps that helps you here. It is called the People View and is presented to you right below the Favourites in the navigation pane of the OWA. It helps you get to those important mails from your most important (most frequently connected) people without the need for dig through your Inbox to find them.

People View1.png 

It also shows the number of unread messages from each person in your list and this info appears next to their photo. When you click a person's photo, the email messages from that person in your Inbox are shown in chronological order i.e., the order received. Simply right click on a person to mark all the message from that person as read if a person's messages are not relevant. 

People View2.png 

The list of people in the People View are built automatically without the need for the user to configure or add them to the list or create any rule. The system keeps track of the mails you send and receive and depending on the frequency in which such communication happens, the system builds this list and puts them in order – the most frequent on top and the rest in that order of relevance. People get added to that list as soon as you receive a message from them. When one of them is removed from your contacts list, their names are automatically removed from the People View list also.

Creating and Managing a Conference Room in Office 365

You need to sign is as administrator at the Exchange Administration Centre (EAC) of the Microsoft Online Portal to create a Conference room mail box (or an Equipment or another Resource mail =box)
  1. In the EAC, navigate to Recipients > Resources.
  2. To create a room mailbox, click New Room mailbox.
  3. Use the options on the page to specify the settings for the new resource mailbox.

After you create a room mailbox or equipment mailbox, you manage its settings by editing the resource mailbox using EAC.

  1. Room name   (Mandatory field) Use this box to type a name for the room mailbox. This is the name that's listed in the resource mailbox list in the EAC and in your organization's address book. This name is required and it can't exceed 64 characters. Although there are other fields that describe the details of the room, for example, Location and Capacity, consider summarizing the most important details in the room name using a consistent naming convention. This will enable the users to see easily the details when they select the room from the address book in the meeting request.
  2.  Email address (Mandatory field) A room mailbox has an email address so it can receive booking requests. The email address consists of an alias on the left side of the @ symbol, which must be unique in the forest, and your domain name on the right. The email address is required.
  3. Organizational unit - You can select an organizational unit (OU) other than the default (which is the recipient scope). If the recipient scope is set to the forest, the default value is set to the Users container in the Active Directory domain that contains the computer on which the EAC is running. If the recipient scope is set to a specific domain, the Users container in that domain is selected by default. If the recipient scope is set to a specific OU, that OU is selected by default. To select a different OU, click Browse. The dialog box displays all OUs in the forest that are within the specified scope. Select the desired OU, and then click OK.
  4. Location, Phone, Capacity - You can use these fields to enter details about the room. However, as explained earlier, you can include some or all of this information in the room name so users can see it.
  5. Booking requests   Use this section to configure how the room mailbox handles reservation requests.
    • Automatically accept or decline booking requests    A valid meeting request automatically reserves the resource. If there's a scheduling conflict with an existing reservation, or if the booking request violates the scheduling limits of the resource, for example, the reservation duration is too long, the meeting request is automatically declined.
    • Select delegates to accept or decline booking requests   The delegates are responsible for accepting or declining meeting requests that are sent to the room mailbox. If you assign more than one resource delegate, only one of them has to act on a specific meeting request.
  6. Delegates   If you selected the option requiring that booking requests are sent to delegates, use this section to select delegates. To add a delegate, click Add. On the Select Delegates page, select a user, click Add, and then click OK to return to the New room mailbox page.

Thereafter, end-users will be able to select this Room (and automatically its email address) when they send a meeting request.

A similar procedure is carried out to create an Equipment mail box or any other resource mail box in Exchange online.

Accessing Other People’s Mailboxes in O365

​The Full Access permission is required for a delegate to open a user's mailbox and access the contents of the mailbox. It doesn't allow the delegate to send email from the mailbox. The administrator has to additionally assign the delegate the Send As or the Send on Behalf permission to send email.

If you are using Outlook 2013 or Outlook 2010, the mailbox for which you have been granted access automatically display in your folder list.

In the example below, Adam Barr has been granted access to the mailbox of Kim Akers. Kim's mailbox displays automatically in Adam's folder list in Outlook 2013.

Note: If you were recently granted access to the mailbox, it may take a few hours for the other user's mailbox to display in your folder list.

Other Peoples mailbox Outlook.png 

If you are using OWA, the person's mailbox for which you have been provided access to will display in your Outlook Web App folder list every time you open Outlook Web App.

  1. Log in to your mailbox using Outlook Web App.
  2. Right-click your name in the folder list, and click Add shared folder.
    Other Peoples mailbox OWA1.png 
  3. In the Add shared folder dialog box, type the name of the mailbox that you have been provided access, and click Add.

Other Peoples mailbox OWA2.png 

  1. The mailbox appears in your Outlook Web App folder list.

Other Peoples mailbox OWA3.png 

If you have only been provided access to specific folders in the other user's mailbox, you will only see the folders for which you have been granted access.

If you decide that you no longer want to see the other person's mailbox every time you open Outlook Web App, right-click the folder, and click Remove shared folder.

Other Peoples mailbox OWA4.png

Where Will You Conduct the Meeting?

You are convening a meeting (or you have been asked by your boss to convene one). You have been given a list of attendees. You have the agenda ready. You also know the availability of the invitees to the meeting on a given date at a given time – You can take the help of the Scheduler in Outlook to find this – provided the invitees are disciplined users of their Outlook calendars. You are about to send this meeting invitation to the invitees. Suddenly you are struck. Where do these people meet? Thankfully you have the Room finder. Here is what you have in Outlook:

Room finder1.png 

4RoomFinder.jpg 

If your Exchange administrator has already defined Conference Rooms in your enterprise (a mail box is assigned for it), it will be listed alongside your Notes area of the appointment window. All rooms (4) in a given building/location (3) are listed with additional details right below about the prior bookings on that day (1) and availability (5). You can also select a different location from the dropdown (3)for more options. Depending on the details provided about the Room by the administrator and on the number of people invited to the meeting you will also be given suggestions on whether the selected room is good, fair or poor (2).

Once the room is selected and the meeting request sent, the room is booked for the meeting (if this is configured in Exchange). The next time somebody else tries to book the room for the same date and same time as the first one, it will be shown as booked.

Even equipment (portable projectors?) and vehicles (pickup and drop vans?) for meetings can be managed very effectively using this feature provided by Exchange and Outlook.

Sending Email From Another Person's Mailbox – Play The Proxy

If you want to send a mail from another person's mail box, you need to be a delegate with permission (granted by the administrator) to Send as or Send on behalf of the owner of that mailbox. If you also want to open or view the content of the respective mailbox, you need to have Full Permission (again granted by the administrator).

  • The Send As permission allows the delegate to send email from this mailbox.
  • The Send on Behalf permission allows the delegate to send email on behalf of this mailbox. The "From" line in any message sent by a delegate indicates that the message was sent by the delegate on behalf of the mailbox owner.

    If you are an Outlook client user, here is how you will send a mail as or on behalf of another person:
  1. In Mail, click Home > New Email. (Keyboard shortcut to create an email message - Ctrl+Shift+M).
  2. On the Options tab, in the Show Fields group, click From.
  3. In the From box, type the name of the person on whose behalf you are sending the message.
    To select the name from a list in the Address Book, click From.
  4. Add recipients, a subject, and the contents of the message as you typically do.

    If you are using OWA, then here is how you can do the same:
  1. Log in to your mailbox using Outlook Web App
  2. Click New mail above the folder list. A new message form will appear in the reading pane.
  3. Click the extended menu, and then click Show from. Send mail as in OWA.gif
  1. Select the email address that displays in the From field and delete it.
  2. Type the name of the user for which you have permission to send email. If you don't see the name in of the person you want to send From box, you can click Search contact & directory to search the directory of your organization.
  3. Add recipients, a subject, and the contents of the message as you typically do, and then click Send

Sharing Calendars and Contacts in O365

​To set up a shared calendar or contacts list that people in an organization can access and edit, the administrator needs to first create a security group that includes the people that wants to access the shared calendar or contacts list. He also needs to create a shared mailbox and use the security group as the membership list. Because creating a mailbox to be used for shared calendar or contacts list involves creating a shared mailbox, the people that can access the shared calendar or contacts list will also be able to access and respond to email sent to the shared mailbox.

After you have permissions to a shared mailbox, the shared calendar associated with the shared mailbox is automatically added to your My Calendars list.

If you are an Outlook client user then here is how you can start using the shared Calendar and Contacts folders:

  1. In Outlook, select Calendar.
  2. In the folder pane, under My Calendars, select the shared calendar.

Shared Calendar Outlook.png 

If you have permissions to a shared mailbox, the contacts folder from the shared mailbox is automatically added to your My Contact list.

  1. In Outlook, select People.
  2. Under My Contacts, select the contacts folder for the shared contacts list.

Shared Contacts Outlook.png 

If you are an Outlook Web App user, here is how you can start using the shared Calendar:

  1. Sign in to your Office 365 account using a Web browser. Click Calendar.
  2. Right-click OTHER CALENDARS, and then click Open calendar.

Shared Calendar OWA1.png 

  1. In From Directory, search for the shared calendar you want to open. Select the shared mailbox you want to open and click Open.

Shared Calendar OWA2.png 

  1. The shared calendar displays in your Calendar folder list.

Shared Calendar OWA3.png 

If you are an Outlook Web App user, you cannot access shared contacts list for a shared mailbox from Outlook Web App.

Things to keep in mind while using mobile phones

  1. Buy a branded phone.
  2. Ensure that the phone has a proper IMEI number, which is a code that identifies each phone. Check that the number on the phone corresponds to that on the box and receipts.
  3. It is considered wise to check the accessories such as earphones, battery and charger.
  4. Make sure the battery description such as voltage value matches with that of the charger to avoid overcharging which sometimes lead to explosion of handset.
  5. Avoid using the phone while the battery is being charged. If you wish to receive a call during this time, disconnect the phone from charger before connecting the call.
  6. Ensure it is not over-charged by removing the electric supply when the battery is fully charged.
  7. If your battery seems to have swollen, replace it immediately.
  8. The anti-virus software for mobile phones are not very effective today. That is why one should avoid downloading anything from a third party vendor, ie directly from the internet browser. Instead use the in-built store or market application provided by the operating system.
  9. Malware, which is software that takes advantage of a bug in the operating system of the phone, often gets downloaded with third party tools.
  10. Make sure the sites that you visit using the phone must start with an https (which means they are encrypted or safe sites).
  11. Avoid using public or unsecured Wi-Fi connections. A hacker could access the mobile device through a port that is not secured.
  12. Make sure the Bluetooth connectivity is not switched on in public places as it can be used to send malicious files which corrupt the operating system.
  13. While communicating using your cell phone, try to keep the cell phone away from the body as this would reduce the strength of the electromagnetic field of the radiations.
  14. Whenever possible, use the speaker-phone mode or a wireless blue tooth headset. For long conversations, use a landline phone.
  15. Avoid carrying your cell phone on your body at all times. Do not keep it near your body at night such as under pillow or a bedside table, particularly if pregnant. You can also put it on 'flight' or 'offline' mode, which stops electromagnetic emissions.
  16. Avoid using your cell phone when signal is weak or when moving at high speed, such as in car or train.
  17. If your phone gets wet, dismantle it by removing battery, SIM and memory cards and switch it off (only SIM card in case of an iPhone). Dry each component thoroughly (but gently) with a towel until the phone is dry to the touch. Avoid using it for 12 – 24 hrs and put it in a bowl that contains silica gel packets during that time to demoisturize it.
  18. Never use a hair dryer to dry the phone quicker.
  19. Avoid using mobile phones too close to your mouth regularly or holding cell phone in your mouth frequently. This might lead to malignant salivary gland cancer and tumours in the mouth. (There is no conclusive evidence that mobile phones are safe and don't cause cancer).
  20. Regular cell phone users who speak with the phone held too close to the face are prone to problems like sleep disturbance, migraine and headache.

-Inputs from Techera Securities

Windows 8.1 – All You Wanted To Know (4) - Miracast

Miracast is a peer-to-peer wireless screencasting standard formed via Wi-Fi direct connections in a manner similar to Bluetooth. It enables wireless delivery of audio and video to or from desktops, tablets, mobile phones, and other devices. It allows users to, for example, echo display from a phone or tablet onto a TV, share a laptop screen with the conference room projector in real-time, and watch live programs from a home cable box on a tablet. Both the sending and receiving devices must support Miracast for the technology to work. However, to stream music and movies to a device, such as a TV, that does not support Miracast, adapters are available that plug into HDMI or USB ports.

The protocol uses a direct Wi-Fi connection between the two devices without involvement of a wireless router and cannot be used to stream to a router access point. It was created by the Wi-Fi Alliance.

With this new wireless display technology, you can project from your Windows 8.1 or Windows 8.1 RT device to a Miracast-enabled TV, projector, or streaming media player, in just a few clicks. You can use this to share what you're doing on your device, present a slide show in a meeting, or even stream your favourite movie on a larger screen at home. The new Windows and Miracast help you work the way you want to.

To add a wireless display to your PC:

Open the Devices charm. Tap or click Project and then Add a Wireless Display. Choose the wireless display in the list of devices found, and follow the instructions on the screen.

To project your screen to a wireless display:

Open the Devices charm. Tap or click Project and then select the wireless display you want.

Miracast works with supported Windows 8.1 devices and Miracast-enabled displays. If a TV or projector doesn't currently have Miracast support, you can easily use a Miracast receiver, like the ActionTec ScreenBeam Pro or Netgear Push2TV (PTV3000) to enable your display to use this technology.

Windows 8.1 – All You Wanted To Know (3) – Use your Keyboard

​Windows 8.1 in your system but no touchscreen? Don't despair. Here is a lot you can do with your keyboard…You can use the keyboard to get to places fast when you use the following keyboard shortcuts

Win + DToggle to Display and Hide the desktop
Win + XAccess the Quick link menu
Win + EAccess the File Explorer (earlier known as Windows explorer)
Ctrl + Shift + EscAccess the Task manager
Win + X + Down arrowOpen Mobility center
Win + Start typingSearch for a file, device or app
Win + Down arrowClose a Modern App
Win + TabSwitch between recently used app and the desktop
Alt + TabSwitch between all apps – including desktop apps
Win + Shift + TabCycle through recently used apps (except desktop apps) in reverse order
Win + PChoose a presentation display mode
Win + SpacebarSwitch input language and Keyboard layout
Ctrl + T (In IE 11)Open a new Tab in IE 11
Ctrl + tab (In IE 11)Switch between tabs in IE 11
Ctrl + Scroll wheelZoom in or out to better view things like the apps pinned to the Start screen


Windows 8.1 – All You Wanted To Know (1)

With the new Windows 8.1, you have everything you need to work efficiently. Your familiar desktop is better than ever with advanced functionalities, like the new Task Manager and streamlined file management. Internet Explorer 11 gives you instant and fluid access to the world. And best of all, you can use all these features feeling confident that your important data is secure.

Whether you are collaborating on a large project, preparing for an upcoming conference, or traveling for work, you can use touch, mouse, and keyboard together—seamlessly—to accomplish your every task.

With the advanced features of Windows 8.1, you can get the most out of your device. Windows works the way you want it to.

You can use a Mouse as well to work in Windows 8.1. So, it is not essential that you would need a touchenabled device to run Windows 8.1.

Here is a quick table on what you can do using Touch and its equivalent for Mouse

ActionMouseTouch
Access the Quick Link menu Right-click the Start button. Press and hold the Start button.

Pin application to taskbar.

 

Open the Search charm, and enter the name of the app you want to pin in the search box. In the search results, right-click the desired app and then click Pin to taskbar.Open the Search charm, and enter the name of the app you want to pin in the search box. In the search results, press and hold the desired app and then tap Pin to taskbar.

Open Task Manager.

 

Right-click the Start button, and select Task Manager.Press and hold the Start button, and select Task Manager from the Quick Link menu. Tap More details to see detailed information.

Open Mobility Center.

 

Right-click the Start button, and select Mobility Center.Press and hold the Start button, and select Mobility Center.

Open a new tab in Internet Explorer 11.

 

In IE 11, right-click anywhere on the screen to bring up the tabs, and then click the New tab button.In Internet Explorer 11, swipe up from the bottom of the screen to bring up the tabs, and then tap the New tab button.

Switch between tabs in Internet Explorer 11.

 

In IE 11, right-click anywhere on the screen to bring up the tabs. Now you can switch between your open tabs.In Internet Explorer 11, swipe up from the bottom of the screen to bring up the tabs. Now you can switch between your open tabs.

Add a wireless display to your PC.

 

Open the Devices charm. Click Project and then click Add a wireless display.Open the Devices charm. Tap Project and then tap Add a wireless display.

Project your screen to a wireless display.

 

Open the Devices charm. Click Project and then select the wireless display you want.Open the Devices charm. Tap Project and then select the display you want.
Add an AccountOpen the Settings charm, and click Change PC Settings. Click Accounts, Other accounts, then click Add an account.Open the Settings charm, and then tap Change PC Settings. Tap Accounts, Other accounts, then tap Add an account