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Archive your mails on the Cloud - No more local PSTs

Microsoft Exchange Online Archiving is a Microsoft Office 365 cloud-based, enterprise-class archiving solution for organizations that have deployed Microsoft Exchange Server 2013, Microsoft Exchange Server 2010 (SP2 and later), or subscribe to certain Exchange Online or Office 365 plans.

Note: For Exchange Online customers, Exchange Online Archiving is what is referred to as “In-Place Archive” as feature in Exchange Online.

Exchange Online Archiving assists organizations with their archiving, compliance, regulatory, and eDiscovery challenges while simplifying on-premises infrastructure, and thereby reducing costs and easing IT burdens.

Features

Archive mailbox

  • An archive mailbox is a specialized mailbox that appears alongside the users’ primary mailbox folders in Outlook or Outlook Web App.

  • Users can access the archive in the same way that they access their primary mailboxes. In addition, they can search both their archives and primary mailboxes.

Move messages to Exchange Online Archiving

  • Users can drag and drop messages from .pst files into the archive, for easy online access.

  • Users can also move email items from the primary mailbox to the archive mailbox automatically, using Archive Polices, to reduce the size and improve the performance of the primary mailbox.

Deleted item recovery

  • Users can restore items they have deleted from any email folder in their archive.

  • When an item is deleted, it is kept in the archive’s Deleted Items folder. It remains there until it is manually removed by the user, or automatically removed by retention policies.

  • After an item has been removed from the archive’s Deleted Items folder, the item is kept in the archive’s Recoverable Items folder for an additional 14 days before being permanently removed.

  • Users can recover these items using the Recover Deleted Items feature in Microsoft Outlook or Outlook Web App.

  • If a user has manually purged an item from the Recoverable Items folder, an administrator can recover the item within the same 14-day window, through a feature called Single Item Recovery.

Retention policies

  • Helps organizations reduce the liabilities associated with email and other communications.

  • Administrators can apply retention settings to specific folders in users’ inboxes.

  • Administrators can also give users a menu of retention policies and let them apply the policies to specific items, conversations, or folders.

  • Offers two types of policies: archive and delete. Both types can be applied to the same item or folder. For example, a user can tag an email message so that it is automatically moved to the personal archive in a specified number of days and deleted after another span of days.

In-Place eDiscovery

  • Supports In-Place eDiscovery for searching the contents of mailboxes, primary mailboxes and archives.

  • Administrators or authorized Discovery managers can search a variety of mailbox items – including email messages, attachments, calendar appointments, tasks, and contacts.

Scenarios

  • Reduce potential liabilities. Archive and delete emails as per business needs. Employees don’t have to create and manage multiple PST files on their devices any more

  • Reduce Risk. Compliance search and eDiscovery gives Legal/Compliance teams ability to search all emails

  • Drive Mobile Productivity. Employees can search and view all their emails from Outlook, Outlook on the Web and mobile devices.

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