Microsoft Exchange Online Archiving is a
Microsoft Office 365 cloud-based, enterprise-class archiving solution for
organizations that have deployed Microsoft Exchange Server 2013, Microsoft
Exchange Server 2010 (SP2 and later), or subscribe to certain Exchange Online
or Office 365 plans.
Note: For Exchange Online customers,
Exchange Online Archiving is what is referred to as “In-Place Archive” as
feature in Exchange Online.
Exchange Online Archiving assists organizations
with their archiving, compliance, regulatory, and eDiscovery challenges while
simplifying on-premises infrastructure, and thereby reducing costs and easing
An archive mailbox is a
specialized mailbox that appears alongside the users’ primary mailbox folders
in Outlook or Outlook Web App.
Users can access the archive
in the same way that they access their primary mailboxes. In addition, they can
search both their archives and primary mailboxes.
Move messages to Exchange Online
Users can drag and drop
messages from .pst files into the archive, for easy online access.
Users can also move email
items from the primary mailbox to the archive mailbox automatically, using
Archive Polices, to reduce the size and improve the performance of the primary
Deleted item recovery
Users can restore items they
have deleted from any email folder in their archive.
When an item is deleted, it
is kept in the archive’s Deleted Items folder. It remains there until it is
manually removed by the user, or automatically removed by retention policies.
After an item has been
removed from the archive’s Deleted Items folder, the item is kept in the
archive’s Recoverable Items folder for an additional 14 days before being
Users can recover these items
using the Recover Deleted Items feature in Microsoft Outlook or Outlook Web
If a user has manually purged
an item from the Recoverable Items folder, an administrator can recover the
item within the same 14-day window, through a feature called Single Item
Helps organizations reduce
the liabilities associated with email and other communications.
Administrators can apply
retention settings to specific folders in users’ inboxes.
Administrators can also give
users a menu of retention policies and let them apply the policies to specific
items, conversations, or folders.
Offers two types of policies:
archive and delete. Both types can be applied to the same item or
folder. For example, a user can tag an email message so that it is
automatically moved to the personal archive in a specified number of days and
deleted after another span of days.
Supports In-Place eDiscovery
for searching the contents of mailboxes, primary mailboxes and archives.
Administrators or authorized
Discovery managers can search a variety of mailbox items – including email
messages, attachments, calendar appointments, tasks, and contacts.
Reduce potential liabilities.
Archive and delete emails as per business needs. Employees don’t have to create
and manage multiple PST files on their devices any more
Compliance search and eDiscovery gives Legal/Compliance teams ability to search
Drive Mobile Productivity.
Employees can search and view all their emails from Outlook, Outlook on the Web
and mobile devices.