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Dependent Dropdown list in Excel

​Supposing I have a table of four columns that indicate four types of foodstuff: fruit, food, meat and drink and below them are the specific food name. See the following screenshot:

doc-danymic-drop-down1

Now I need to create one drop down list that contains the foodstuff, such as fruit, food, meat and drink and the second dropdown would have the specific food name. If I select food, the second drop down will show rice, noodle, bread and cake.

To do this, please apply the following steps:

1. First, I need to create some range names for these columns and the first categories row.

(1.) Create a range name for the categories, the first row, select the A1:D1, and type the range name Foodstuff into the Name Box, then press Enter key.

DDL2.png 

(2.) Then you need to name the range for each of the columns as above step as shown below:

DDL3.png2. Now I can create the first drop down list, please select a blank cell or a column that you want to apply this drop down list, and then click Data > Data Validation > Data Validation, see screenshot:

DDL4.png 

3. In the Data Validation dialog box, click Settings tab, choose List from the Allow drop down list, and input this formula =Foodstuff into the Source box. See screenshot:

DDL5.png 

Note: You need type in the formula what you named your categories.

4. Click OK and my first drop down list have been created, then select the cell and drag the fill handle to the cell that you want to apply this option.

DDL6.png 

5. Then I can create the second drop down list, select one blank cell, and click Data > Data Validation > Data Validation again, in the Data Validation dialog box, click Settings tab, choose List from the Allow drop down list, and input this formula =indirect(F1) into the Source box, see screenshot:

DDL7.png 

Note: F1 indicates the cell location for the first drop down list I have created, you can change it as your need.

6. Then click OK, and drag the cell content downwards, and the dependent drop down list have been created successfully. See screenshot:

DDL8.png 

And then if I choose one type of the foodstuff, the corresponding cell will only display its specific food name.

Notes:

1. The drop-down arrow is visible only when the cell is active.

2. You can continue going deeper as you like, if you want to create the third drop down list, just use the second dropdown as the Source of the third dropdown.

-ExtendOffice

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