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Real-time collaboration in Office 2016

Before you can collaborate in real-time with other people you need to save and share your document using OneDrive and Office 2016 makes it easy -- just follow the steps below:

1- Open to edit or create a document in Word, Excel, or using any of the other apps.

2- On the top-right corner of the app, click the new Share button. (Assuming, you're sign-in with your Microsoft account you'll see the following pane.)

3- Click Save to cloud, you'll then be redirected to the "Save As" section, pick you OneDrive account and the location to store the file.

Once you have shared the document through OneDrive, people with the editing permission can simply open the file with the desktop version of Office 2016 or Office Online and start collaborating automatically -- just like that.


If you're the person who has created and shared the document, you'll also get a notification alerting you that other people are editing the document. You'll be prompted whether you would like to share automatically changes as they happen. If this is something you like, simply click Yes on the alert.

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Yes, it's amazing that you can collaborate in real-time with other people from the desktop and web version of the apps. However, this doesn't mean you can just jump to any line and edit whatever you want.

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When you're collaborating in real-time, you can only work and edit your content or any other content the other person isn't already editing. For example, if you're working on a paragraph, you can keep editing that content. But you can't edit another paragraph that is being edited by someone else until that person jumps to another new paragraph.

If there is something you need to communicate with the other person, go to the Share tab. This action will list all the people that are currently editing the file. Then hover over the person you want to contact and you'll see the choice to IM, voice, video chat, or send an email.

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Note: Keep in mind that you'll need to have Skype installed and setup before you can start a conversation.

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