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Share File Links – Not Attachments – in Mails

When you attach a file in a cloud location such as OneDrive or SharePoint, Outlook will send your recipients a link to the file. Permission to access the file is granted automatically to every recipient. This makes collaboration easy because you don't have to worry about attachments being dropped, and you can be sure that everyone is collaborating on the same (and most up-to-date) version of the file.

  1. In Outlook, create a message.

Note: For an existing message, click Reply, Reply All, or Forward.

  1. On the ribbon, click Attach File, and choose Browse Web Locations.
  2. Choose OneDrive, the file you want to attach, and then choose Insert.
  3. In your email message, choose the down arrow for the attachment.
  4. Choose Change Permissions, and then choose one of the following:
    • Recipients can Edit if you want recipients to be able to modify the file.
    • Recipients can View, the default option, if you want recipients to be able to read, but not modify, the file.

Change Permission options include Recipients can edit and Recipients can view

 - Microsoft Support

 


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