Quadra

Connecting Technology and Business.

Table of Contents in Word

Generate a TOC

To generate a TOC, Word by default looks for built-in heading styles to be applied to document headings.

Step 1: Check or apply heading styles

  1. In the document, click in the text that you want to be included in the TOC.
  2. On the Home tab, in the Styles group, look in the Quick Styles gallery to see which style is selected. The styles called Heading 1, Heading 2, and so on up to Heading 9, are the ones to apply.
  • If one of these styles is already selected, and it’s the heading level you want, the document text is fine.
  • If the text doesn’t have a built-in style applied, or isn’t using the built-in heading level you want, click the desired built-in heading style, such as Heading 1, Heading2, or the like, in the Quick Styles gallery, to apply it.
Step 2: Generate the TOC
  1. Press CTRL+Home to move the cursor to the start of the document.
  2. Click the References tab, Table of Contents, and click one of the two automatic TOC styles at the top of the gallery, Automatic Table 1 or Automatic Table 2.
    The TOC gets generated at the top of the document.
Note The automatic styles provide a title for the TOC and include a tab at the top (only visible when you click within the TOC) that includes the Update Table and Table of Contents commands, for quick access.

Choose options before generating a TOC

To change things such as how many levels show in the TOC, how the TOC is formatted, which styles get picked up, and the TOC styles themselves, open the TOC dialog box and make your changes before generating the TOC or to replace the current TOC.
  1. Press CTRL+Home to move the cursor to the start of the document.
  2. Click the References tab, Table of Contents, and Insert Table of Contents, at the bottom of the TOC menu.
  3. When you’ve selected the options, click OK as needed to close the TOC dialog box.
  • If you haven’t generated the TOC before selecting options, the TOC gets created.
  • If you’ve already generated the TOC, Word asks whether you want to replace the current TOC.
  • To replace the current TOC, click Yes.
  • To insert a second TOC below the current one, click No.

Update a TOC

  1. Click in the TOC that you want to update.
  2. Do one of the following:
  • On the References tab, click Update Table.
  • If there’s a tab control at the top of the TOC, click the Update Table command on the tab.
  • Press F9.
Loading