Connecting Technology and Business.

Your company's IP remains your company's in Office 365

Rights Management Services enables users to restrict access to documents and email to specific people and to prevent anyone else from viewing or editing them, even if they are sent outside the organization.

  • Exchange Online IRM Integration. Enables users of Exchange Online to IRM protect and consume e-mail messages (and attachments). Exchange Online administrators can enable additional features, such as transport rules, to ensure content is not inadvertently leaked outside of the organizational boundary and edit the content of the message to include disclaimers.

  • SharePoint Online IRM Integration. Enables SharePoint Online administrators to create IRM-protected document libraries so that when a user checks-out a document from the IRM-protected document library, protection is applied to the document no matter where it goes and the user has the usage rights to that document as they were specified for the document library by the administrator.

  • Office IRM Integration. Enables Microsoft Office users to be able to IRM protect content using predefined policies provided by the service within an organization. Office applications that include these capabilities are Word, Excel, PowerPoint and, Outlook.


  • Help protect emails against unauthorized access by applying different IRM options to email messages.

  • Enhance security of your SharePoint libraries by using IRM to set up appropriate permissions.

  • Help keep information safe, online or offline, because files are protected whether they’re viewed using Office Online or downloaded to a local machine.

  • Seamless integration with all Office documents helps guard an organization’s intellectual property.

  • Apply custom templates based on business needs in addition to using default Rights Management Services templates.

Examples of policies users can apply to email and documents with Rights Management for Office 365 are:

  • Do not forward (email)/ Restricted Access (Office apps): Only the recipients of the email or document will be able to view and reply. They cannot forward or share with other people or print.

  • ABC Company Confidential: Only people inside the organization (that is, people with an Office 365 account @companyname.com) can access the content, make edits, and share with others inside the company

  • ABC Company Confidential View Only: People inside the organization can view this content but cannot edit or change it in any way. They can print and share with other people inside the company.

Levels of Protection


  • For text, image, Microsoft Office (Word, Excel, PowerPoint) files, .pdf files, and other application file types that support AD RMS, native protection provides a strong level of protection that includes both encryption and enforcement of rights (permissions).


  • For all other applications and file types, generic protection provides a level of protection that includes both file encapsulation using the .pfile file type and authentication to verify if a user is authorized to open the file.